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Commercial Real Estate Legal Assistant

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Administrative Staff Job Postings

Commercial Real Estate Legal Assistant

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an immediate opening for a Commercial Real Estate Legal Assistant to join the Toronto office.
Working for a combination of senior and junior Law Clerks in a team environment with other experienced Lawyers, Law Clerks and Legal Assistants, you will be responsible for handling legal and administrative work. 
Primary responsibilities include, but are not limited to:

  • Preparing, formatting and editing legal documents, correspondence and record books

  • Troubleshooting document issues and assisting with advanced document processing tasks such as hyperlinks, bookmarks and cross-referencing

  • Communicating with clients, opposing counsel, land registry office and governmental staff

  • Keeping files organized and well indexed

  • Assisting in title and off-title diligence matters, including obtaining parcel registers and instruments in Teraview and undertaking off-title searches (written inquiries and online)

  • Preparing draft electronic registrations and other routine real estate closing documents, and reporting letters

  • Reviewing and summarizing corporate, security, bankruptcy and other searches

  • Managing calendar appointments and booking facilities and other meeting requirements

  • Registering legal professionals for upcoming continuing legal education programs and conferences, and any work-related travel arrangements

  • Performing administrative work related to files including arranging for wire transfers of funds, payment of third-party invoices, and other accounting related matters

  • Finalizing dockets, generating prebills and preparing invoices


  • Legal Assistant or Law Clerk diploma is required

  • Minimum of two years of relevant experience as a commercial real estate legal assistant or law clerk is required


  • Strong verbal and written communication skills

  • Strong organizational and time management skills with the ability to prioritize and handle competing priorities to meet deadlines

  • Ability to work independently and as part of a team

  • Ability to maintain accuracy with a high attention to detail and can exercise sound judgement

  • Approaching work with agility and the willingness to learn and utilize new technology

  • Proficiency in Teraview, Microsoft Office, PDF, DocuSign and document management systems

  • Expertise/familiarity with procedures in connection with mining land transactions, including conducting and reviewing searches within the Mining Lands Administration System; knowledge of registration procedures and of government regulations and policies as they relate to mining land transactions would be considered strong assets

How to Apply:
To apply for this position, please submit your application along with a cover letter and résumé directly to our application portal.
Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.
Who We Are
At Blakes, we are all about our people. We are committed to not only providing exceptional client experiences, but also fostering an open and inclusive workplace culture for legal professionals and administrative professionals. As a winner of the Canada’s Best Diversity Employers award, as well as the Greater Toronto’s Top Employers award, we know that diversity and inclusion are not simply initiatives on the perimeter of our business — they are the core of our success. We understand the importance of cultivating an environment that brings out the best in each person. Our success as a Firm starts with the hiring, development and retention of top talent.
Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment comprised of people with diverse perspectives, backgrounds, identities and cultures.
The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.