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HRIS & Data Analytics Specialist

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HRIS & Data Analytics Specialist

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, is currently looking for an HRIS & Data Analytics Specialist to join the Total Rewards team in our Human Resources department in Toronto.
 
This position is responsible for safeguarding the integrity of people data and ensuring that related HR systems’ structure and operations are effectively designed and maintained. The role also provides people-data analyses that inform the Firm’s leaders of changes and trends in its people resources.
 
The successful candidate will work closely with Human Resources, IT, Finance and Marketing in all offices across the Firm and all employees and leaders at all levels in matters relating to people data and information and processes. Outside the Firm, the successful candidate will work and maintain an excellent relationship with the various service providers and industry groups to ensure the optimal design and use of our systems. 
 
Primary responsibilities include, but are not limited to:

  • HRIS Data Management (30%) – Acting as the subject-matter expert in the structure and flow of data and processes within the Firm’s HR System, supporting systems and service providers; monitoring the data structure within the HR System and the development of all interfaces to the system; monitoring and resolving the scope and integrity of data within the HR System; providing support to projects related to the HR Information Systems, and leading and participating in its testing, functionality and enhancements.

  • Reporting and Dashboards (30%) – Developing unique system queries and related reports requested by leadership; creating and structuring accessible dashboards and reports that provide real-time updates and trends on people resources (e.g., demographics, staffing trends, ratios, etc.)

  • Training and Engagement (10%) – Ensuring the effective input and management of data in the HR System through developing and delivering training, creating/updating standard operation procedures, and ongoing engagement of HR resources in a decentralized administration model; engaging in and influencing the shift to using online and virtual tools and information.

  • Spreadsheet Development and Analytics (10%) – Preparing quantitative analyses for use in planning and business cases for change, and/or to present data in an effective and compelling way.

  • Key Annual Process Management (10%) – Defining and managing all data flow and reporting related to key annual processes, from initial working data sets to configuring and executing uploads for payments, and consolidating reporting of outcomes for review and approval (i.e., pay and bonus processing, annual budget development, annual benefits enrolment).

  • Market Sensing and Networking (5%) – Employing a variety of sources and keeping abreast of key developments in the HR System’s technology and functionality, and interpreting how these changes impact or apply to the Firm’s systems and processes.

  • General Support to Broader Total Rewards and Other HR Initiatives (5%) – Supporting key HR projects and initiatives as required;  acting as back-up to the HRIS Administrator in creating and maintaining employee profiles in the HRIS, including personnel and payroll information.

 
Qualifications
 
Education/Experience:

  • Post-secondary degree or diploma, preferably with a focus in human resources.

  • Three to five years of relevant professional work experience, with at least three years specializing in HR systems and reporting.

Skills/Abilities:

  • Advanced knowledge of Microsoft Office programs and HR systems (UltiPro experience preferred).

  • Experience with data-reporting systems such as SSRS, Cognos and/or Power BI considered an asset.

  • Impeccable organizational skills, time management and ability to multitask.

  • Ability to think critically, strategically and creatively in order to problem solve and effectively communicate possible solutions and to proactively think of possible improvements to the Firm’s programs, processes and initiatives.

  • Sound judgement and decision-making abilities that can be relied on by all levels of management.

  • Strong relationship-building skills within the department, across departments and outside the Firm.

  • Excellent communication skills and customer-service attitude.

  • Positive, professional disposition and flexibility to handle regular interruptions and unexpected changes to workflow.

  • Demonstrate tact and respect for confidential material.

  • Team player who is willing to assist peers as needed.

 
How to Apply:
To apply for this position, please submit your application along with a cover letter and résumé directly to our application portal.
 
Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.
 
Who We Are
At Blakes, we are all about our people. We are committed to not only providing exceptional client experiences, but also fostering an open and inclusive workplace culture for legal professionals and administrative professionals. As a winner of the Canada’s Best Diversity Employers award, as well as the Greater Toronto’s Top Employers award, we know that diversity and inclusion are not simply initiatives on the perimeter of our business — they are the core of our success. We understand the importance of cultivating an environment that brings out the best in each person. Our success as a Firm starts with the hiring, development and retention of top talent.
 
Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment comprised of people with diverse perspectives, backgrounds, identities and cultures.
 
The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.